payroll services for small business
We understand that ensuring your staff receives the right amount on the right day is critical to running your small business.
Again, like VAT, the obligation to manage payroll is often seen as a major expense for a small business, fraught with potential problems and all at the employer’s own risk.
We offer a full-service payroll office flexible enough to adapt to the needs of each client. Payslips will be sent directly to your employees via email with encrypted payslips and reports.
Getting the right payroll advice is another area that can improve the performance of your small business. Our payroll is not just a processing service. We offer advice and answer questions on a wide range of payroll issues.
What is the process for completing your payroll management?
Give the green light...
Join More Than Accountants and become a client by generating a quote on our website or by calling us on 0161 8040808.
Gather the right information...
We will collect all the information necessary to complete your accounting and contact your former accountant on your behalf, if necessary.
Payroll calculation and creation of payment receipts...
Our accountants will calculate your payroll and generate payment receipts for your employees
Submission to the competent authorities…
We will file your tax returns with HMRC and Companies House where applicable.
Who do we provide online accountancy services to?
We provide nationally online accountancy services for a fixed, low monthly fee.
Managed Payroll Services
Any small business that has employees will need to manage payroll. There are strict rules regarding the classification of employees, so make sure that all filled positions have been shortlisted. Pay Payroll is the term used to describe the records and calculations of payroll and deductions for employees under the PAYE (Pay As You Earn) system. Under PAYE, Real-Time Feedback (RTI) must be sent to HMRC each payday.
Unfortunately HMRC issues penalties starting at £100 per lost RTI return and is paid to HMRC and any tax underpaid and NI due will also accrue interest.
It is therefore essential to have a good supplier to avoid costly fines and ensure a smooth process when paying your employees.
payroll Services UK
The big step of hiring your first person is huge for any business owner. We can guide you through the process. From registering with HMRC to complying with the Real Time Information Regime (RTI).
You tell us the pay rate and hours worked and we’ll do the rest using our own cloud-based payroll solution.
You can manage payroll with the right software, but what happens when you have to pay sick pay, maternity pay, and paternity pay? We have the experience and service to help you navigate these payroll challenges so you can focus on what you do best.
You can also use Xero or Sage payroll services and keep everything in one place, the choice is yours.
Xero Payroll is HMRC recognized, RTI ready and compliant with all payroll laws.
Compliance resolved – no fines here!
what is a payroll service number
The pay-roll number is a special series of letters as well as numbers that a company can appoint to every staff member that benefits a firm. Specifically valuable for big companies where delicate individual info might be connected to their pay-roll number to make sure risk-free as well as efficient monitoring. It’s not a need under the regulation for firms to provide the pay-roll number to workers, numerous companies make usage of these one-of-a-kind identifiers to protect the individual info of staff members as well as reduce the possibility of making errors in the pay-roll procedure. To make it less complicated for you to comprehend the manner ins which a pay-roll number might assist in making certain the safety and security of information in your service, we will certainly talk about the pay-roll number in better information, and also take a look at a few of the usual pay-roll concerns.
Exactly how Do You Discover a Pay-roll Number on Your Payslip?
The pay-roll number lies on the payslip normally alongside the name of the worker. The number could show up in a different way in each company yet it might look like this “0123456”. When you are choosing just how to layout the pay-roll varieties of your business There aren’t any type of stringent layout guidelines or standards yet it’s worthwhile to develop an usual approach to maintain your pay-roll numbers arranged throughout the business. Human resources or pay-roll supervisors could choose different divisions by including a brief prefix of letters prior to the numbers. This will certainly assist to make sure that the format procedure corresponds as well as reduce the threat of replicate numbers being created throughout the company.
What is the Function of a Pay-roll Number?
A pay-roll number is a private identifier that might be offered to staff members for a specific firm. Any kind of appropriate details relating to the worker concerned, such as the name, title, and also call details in addition to their task summary, functioning hrs along with their wage, and also advantages can be connected to their pay number.
This permits services to check workers’ tasks successfully by utilizing a solitary number. It gets rid of the need to keep extreme info regarding their workers in several data sources.
Momentarily verification of identification, Pay-roll numbers minimize the opportunity of documents being perplexed when a company uses 2 or even more workers with comparable names. Similarly, in case a staff member’s identification changes throughout their time at the workplace, having the pay-roll number can aid make sure that documents are kept in a constant fashion.
Who Produces Pay-roll Figures?
Each business can choose just how it will certainly come close to the procedure of producing pay-roll numbers. The pay-roll numbers might be developed via the division of human resources or given by a contracting out firm according to their system or immediately produced utilizing pay-roll software application. There are various methods various pay-roll programs procedures pay-roll numbers. Whoever supervises the pay-roll has to have access to a whole document of the old and also existing pay numbers to ensure that they have the ability to confirm that there aren’t any type of replicate pay-roll numbers that have actually been provided by chance.
Exactly how is the PAYE Referral Number Different from the Pay-roll Number?
If your business is signed up to pay PAYE, workers will certainly get an ID number for the PAYE program from HMRC. This stands out from a pay-roll referral number. PAYE recommendation number is a three-digit HMRC number which is adhered to by a serial number that is linked to your service. It might resemble this 123/AB12345. For a business, this PAYE recommendation number is utilized for the conclusion of the year-end PAYE Tax obligation Returns.
Does a Company need to Send Pay-roll Numbers to HMRC?
Companies are not required to supply pay-roll numbers to HMRC. It is recommended that companies must maintain a document of their workers’ pay-roll numbers for later usage.
Usual Pay-roll Number Issues
There are lots of typical pay-roll number problems that might occur. The mistakes, specifically when they are uncovered late, might be tough to remedy and also might create pay-roll issues like a worker not getting the appropriate quantity. If a staff member leaves as well as is re-employed by the exact same company, after that a brand-new pay-roll ID has actually to be assigned – they can not be connected to the old number. This results from the truth that a pay-roll number is utilized for each and every work, except a private person.
Does HMRC Need a Company to Appoint Pay-roll Numbers to Their Staff member?
There is no need, HMRC does not call for companies to appoint the pay-roll varieties of their workers, however it is suggested companies designate pay-roll numbers in order to check staff member reductions as well as settlements.
What are the Conveniences of Assigning Pay-roll Numbers to Staff Members?
There are numerous benefits of appointing pay-roll numbers to staff members consisting of:
● Establishing the quantity of staff member pay as well as reductions.
● Making it much easier to locate Payslips of workers.
● Making certain that the info of staff members is appropriate.
● Companies can make records regarding staff member repayments.
● Lower the threat of mistakes on the payroll.
What can a Pay-roll Number do to Help Protecting Worker Details?
Bigger firms can profit significantly from utilizing pay-roll numbers to track their workers. Due to the fact that a substantial quantity of individual details is connected to every staff member. In addition, if you have several employees that have comparable names there’s an opportunity that delicate information could be offered to the incorrect individual and also lead to a substantial protection violation. Pay-roll numbers guarantee that the specific details, that includes the wage and also individual information need to be connected to the pertinent staff member.
Benefits of outsourcing your Payroll to Accountancy Advice
FAQ
Most frequent questions and answers
The Accountancy Advice has all your payroll needs covered, including pensions and CIS where applicable.
The role of the employer is very important. As an employer, you are the one who concludes the contracts of your employees. At the same time, you will ensure that they receive fair treatment in the workplace.
While it is beneficial for these employees to work for you, as an employer in the UK you will be responsible for paying your employees and will need to use PAYE for their payroll. Employers are also required by HMRC to pay the PAYE of certain employees. At first, the process can seem daunting. However, once this is set up, you will find that it is quite simple and you can easily get the ball rolling.
More Than Accountants Online Payroll Services provides fully managed payroll services at low cost, saving your business time and money.
Each customer is assigned a payroll administrator who will assist you with your payroll service and answer all your questions.
We also provide bookkeeping and bookkeeping services so you can keep track of all your administrative needs in one place.
For all sectors and sizes of business in the UK, we provide an incredibly accurate UK based payroll solution. Our outsourced payroll system is fully managed and simple to use, saving your business time and money. Let More The Accountancy Advice take care of all your UK payroll needs today!
Our payroll experts can manage your employer responsibilities and auto-enrollment quality standards, saving you time and avoiding potential penalties in this complex industry.
More Than Accountants offers a dedicated and affordable team tailored to your payroll outsourcing needs
Before you start paying your employees with PAYE, there are a few things you need to do:
As an employer, you must register with HMRC. After that HMRC will send you a PAYE reference number with a welcome pack. Wait five working days for HMRC to get back to you.
Apply for a National Insurance Number and an Employee Social Security Number. These are required when establishing their payroll.
If your employee had a previous employer, you must apply for a P45. This will give you an update on the amount the employee currently owes for the fiscal year. If they don’t have access to anyone or can’t provide it to you, HMRC will provide you with a checklist to help you work out how much they might owe.
You now already have everything you need to process your first employee’s payroll with HMRC using PAYE.
When it comes to deducting social charges, one of your main concerns should be National Insurance contributions. Indeed, in addition to paying for the network cards of your employees, you will also have to pay for yourself. NIC thresholds are much lower than official fees, so you’ll likely have to pay them.
Moreover, when your employees have started earning a certain amount, it is also necessary for you to calculate the amount they owe in income taxes. Deductions also include pensions, student loans, and other contributions that must be withheld.
It is important to remember that each employee’s situation varies according to their income. Therefore, you must ensure that you have all the essential information for each employee.
If you are late in submitting your full payment summary or have not submitted one, HMRC will send you a late deposit notice. You will likely have to pay a penalty if you cannot provide any compelling reason for submitting the abstract late or not submitting it at all.
You must ensure that the full payment summaries you submit are complete and make sure to submit them before the deadline. If you haven’t done so, or if the payslips you send are incomplete, it could negatively impact your employee’s benefits.
Please note that if you are a new employer, there is a higher risk that your PAYE system will be closed if you do not submit a full payment summary within 120 days. So, if you are applying as an employer, be sure to hire employees and pay them regularly. If not, you may have to go through the entire employer registration process again.
Statutory payments include Statutory Adoption Allowance, Statutory Maternity Allowance and Statutory Sick Pay. All of these are processed through PAYE and payslips, at the same time they must be reported to HMRC.
If you are one of those employees who have made legal payments, it is likely that you will be able to claim back some of those payments. However, the precise amount that can be recovered will largely depend on national insurance contributions each year.
Employees are entitled to 28 weeks of statutory sick pay. New mothers in the UK are entitled to maternity leave of up to 52 weeks, which also applies to adoption leave. Currently, paternity leave is fixed between one or two consecutive weeks.
Employers in the UK are required to enroll their employees in a pension scheme in case they have not joined anyone. However, if employees’ earnings do not exceed £120 per week, there is no need to enroll employees in a pension scheme.
Once you have registered employees in a certain pension plan, there are a few things you need to do:
Minimum contributions must be paid on the 22nd of each month.
Employees can leave the pension plan and employers must pay what is owed to them.
Employees can rejoin the pension scheme once a year, even if they decide to leave.
Usually, the amount of the pension is taken from the wages of the employees; however, in some contracts, the employer will be solely responsible for making these payments.
RTI or Real-Time Information is HMRC’s most advanced online system which is used to track all payroll information. Once you submit your information, it cannot be revoked, so mistakes can be very costly. Any typical payment report can be made through RTI. Therefore, employers must notify HMRC if their employee quits or dismisses an employee, as well as if they take on a new employee. Or if there are changes in the employee’s situation
In addition to the monthly reports you submit to HMRC, you must also complete a year-end report which must be submitted by April 5 or at the end of the financial year. In other words, you should not go through this process at the last minute as it can take a long time. Usually, your year-end report will include the following:
Provide each employee with a P60 form which consists of a summary of all their income and deductions for the year.
Declare to HMRC all your tax deductions, benefits and income for each employee.
At the beginning of the new tax year, it is also possible:
Update all your payroll software.
Update the paychecks of all your employees.
If you are an employer who is having difficulty going through the PAYE payroll and tax process, you can always hire a tax professional or accountant to manage your PAYE for you. This way you can always make sure everything is outdated and at the same time you can avoid having any issues with HMRC. If hiring is an extra expense you can’t afford, you can always hire a freelancer who you can pay by the hour, or you can take the time to understand how PAYE works. Either way, learning how PAYE works can benefit you as an employer. If you are having difficulty understanding anything, you can always contact the HMRC helpline.
